Privacy Policy

SelfTech Solutions Pvt. Ltd. ("we", "our", or "us") operates the ERP Attendance: HR Management mobile application (the "App"), available on the Google Play Store under the package ID in.selftech.attendance.

This Privacy Policy explains what information we collect when you use the App, how we use and protect that information, and your rights regarding your data. By installing or using the App, you agree to the practices described in this policy.

2.1 Information You Provide

• Login credentials (username/email and password) to authenticate with your employer's ERP system
• Leave request details (type, dates, reason) that you submit through the App
• Hourly permission request details that you submit through the App

2.2 Information Collected Automatically

2.3 Employee Data Managed by Your Employer

The App displays data that your employer stores in the ERP system, including but not limited to: attendance records, leave balances, holiday calendars, company announcements, awards, warnings, and employee profile information. This data is controlled by your employer, not by us.

2.4 Information We Do NOT Collect

• Precise GPS location or background location
• Camera, microphone, or contacts access
• Payment or financial information
• Browsing history outside the App
• Biometric data (fingerprint, face ID) — device biometrics, if used, are handled entirely by the Android OS and never transmitted to our servers

We use the information we collect to:

• Authenticate you and provide secure access to your employer's ERP data
• Display your attendance records, leave balances, holidays, and other workplace information
• Process leave requests and hourly permission submissions on your behalf
• Send push notifications about attendance events, leave approvals, and company updates
• Diagnose crashes and improve the App's performance and stability
• Comply with legal obligations applicable to us as a software provider

We do not use your data for advertising, profiling, or any purpose unrelated to providing the App's core HR management functionality.

We do not sell, rent, or trade your personal information. We may share data only in the following limited circumstances:

4.1 Your Employer

All HR data you submit through the App (leave requests, permission requests, etc.) is transmitted directly to your employer's ERP system and is visible to authorised HR personnel and team leads as configured by your employer.

4.2 Service Providers

• Firebase Cloud Messaging (Google): Used to deliver push notifications. Only the device token is shared; no personal HR data is transmitted.
• Hosting & Infrastructure: Our backend servers may be hosted on third-party cloud infrastructure. All data is encrypted in transit (TLS) and at rest.

4.3 Legal Requirements

We may disclose information if required by law, court order, or government regulation, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

4.4 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you via the App or email before your information becomes subject to a different privacy policy.

Your data is stored on servers managed by your employer's ERP deployment (which may be cloud-hosted or on-premises, as determined by your employer). SelfTech implements the following technical safeguards:

• All data transmitted between the App and the server uses TLS 1.2 or higher encryption
• Authentication tokens are stored securely using Android's encrypted SharedPreferences / Keystore
• Session tokens expire automatically; re-authentication is required after inactivity
• No sensitive HR data is cached permanently on the device
• The App does not log or store passwords in plain text

Employee HR data (attendance records, leave history, etc.) is retained according to your employer's data retention policies. As the data controller, your employer determines how long this data is kept and when it is deleted.

App-side data (such as cached session tokens) is automatically cleared when you log out or uninstall the App. Firebase device tokens are refreshed periodically and are invalidated upon logout.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data, subject to legal and contractual obligations
• Portability: Request your data in a structured, machine-readable format
• Objection: Object to certain types of data processing
• Withdraw Consent: Withdraw consent for optional data processing at any time

Because the App operates within your employer's ERP system, many of these rights must be exercised through your employer (the data controller). For requests relating to data we process directly (such as device tokens or app logs), please contact us using the details in Section 11.

Notification Permissions

You can disable push notifications at any time through your device's Settings → Apps → ERP Attendance: HR Management → Notifications. This will not affect your ability to use the App's core features.

The App is intended exclusively for use by employed adults (18 years of age or older) within organisations that have subscribed to the SelfTech ERP platform. We do not knowingly collect personal information from anyone under the age of 18.

If you believe a minor has provided personal information through the App, please contact us immediately so we can take appropriate action.

The App integrates with the following third-party services:

These services have their own privacy policies. We recommend reviewing them to understand how they handle your data.

We may update this Privacy Policy from time to time. When we make material changes, we will:

• Update the "Last Updated" date at the top of this page
• Notify you through the App or via a push notification
• For significant changes, request renewed consent where required by law

Your continued use of the App after any changes become effective constitutes your acceptance of the updated policy. We encourage you to review this policy periodically.

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

We aim to respond to all data-related inquiries within 30 business days.